Hardware Procurement
Buying hardware is straightforward; selecting the right configuration, managing the import and delivering it to site on time is not. We do all three together.
- With Mipo
- 6/ 8
- Shared
- 1/ 8
- With client
- 1/ 8
Which step of the supply process belongs to whom is written before the contract.
Mipo procures servers, storage, network equipment and enterprise computers from manufacturer and authorised distributor channels; it manages the import and customs process itself. The installation of procured hardware and subsequent technical support are also undertaken by the same company.
In hardware procurement, which step is whose responsibility.
In procurement projects most disputes arise from the question “who was supposed to do this”. The answer is in the table before the contract.
| Step | Detail | Owner |
|---|---|---|
| Configuration | Model and configuration based on measured real load | Mipo |
| Price and timeline | Comparative quote from at least two channels | Mipo |
| Order approval | Written configuration and timeline confirmation | Client |
| Import and customs | Declaration, duties, customs process | Mipo |
| Logistics | Delivery to site and insured transport | Mipo |
| Acceptance check | Conformance check against order and specification | Mipo · Client |
| Installation | Mounting, commissioning, connection to existing infrastructure | Mipo |
| Inventory record | Serial number, warranty start and end dates | Mipo |
Servers and hardware, from order to site: six stops.
Timeline differences arise mainly in the production queue and at customs. We flag both upfront.
- 01 / 06
Order
Configuration is finalised and an order is placed with the manufacturer or distributor.
- 02 / 06
Production / stock
Dispatch from stock or manufacturing queue — timeline difference arises here.
- 03 / 06
Shipment
International transport, insurance and tracking number.
- 04 / 06
Customs
Declaration, duties and any conformity documents. We manage the process.
- 05 / 06
Warehouse acceptance
Quality control, serial number registration, damage assessment.
- 06 / 06
Site delivery
Delivery to site and installation appointment.
Why we source hardware through authorised channels.
Why we are brand-independent
A supplier tied to a single brand sells what it has in stock. We recommend based on need, timeline and total cost of ownership — sometimes this means buying no new hardware at all.
Why the configuration proposal comes in writing
The rationale for each recommended item and the measured load data appear in the quote. Growth headroom is not hidden; it is shown as a separate line.
Why customs stays with us
If import management stays with the client, the responsibility for delays does too. For procurement to be meaningful, customs and logistics must be in the same hands.
- Consumables and cabling — priced as separate items
- Electrical infrastructure and UPS installation
- Internal transport and furniture or cabinet work
Questions about hardware procurement.
We work brand-independently. We procure all common enterprise brands for server, network and end-user from manufacturer or authorised distributor channels; selection is based on requirement, lead time and total cost of ownership. If you have a mandatory brand preference, state it from the outset.
No. For overseas procurement, the import, customs and logistics process is handled by us; the organisation's only involvement is at the delivery and commissioning stage.
Warranty records are maintained on a serial number basis. In the event of a fault, we follow the manufacturer warranty process on the organisation's behalf.
Yes. Mounting, commissioning and integration of procured hardware with the existing infrastructure is carried out by the same team.
The configuration recommendation is based on measured current load and is presented in writing with justification. Growth allowance is shown as a separate line item — it is never hidden.